For wedding photographers

The AI studio brain for wedding photographers.

From inquiry to deposit to delivery, Opalfolio drafts the work that's killing your weekends — quotes, contracts, follow-ups — and gates jobs on contract-signed + deposit-paid so you never shoot for free.

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Quote AI

Quote in 30 seconds, not 30 minutes.

Quote AI is fed your packages — day rates, half-days, two-photographer surcharges, travel fees. Type a one-line description of the client request and Opalfolio drafts a fully-priced, on-brand quote. You review, adjust, and send. Clients get a clean proposal. You get your evening back.

Draft quote — generated in 4s

Full Day Wedding — Two Photographers

£3,200

10 hours coverage
Second shooter included
600 edited digital files
Online gallery delivery
4-week turnaround
30% deposit to secure date

AI assumption: based on your "Full Day" package with second-shooter add-on. Travel fee waived — client is within 40 miles.

Contract status

Template usedWedding Standard 2025

Variables filledClient, date, package, cancellation policy

Sent viaDropbox Sign link

Client signedAwaiting

Deposit (30%)£960 — unpaid

Contracts

Contracts that explain themselves.

Pick a wedding contract template, and Opalfolio fills in all the variables — client name, date, package details, cancellation policy — using the job record. Send via Dropbox Sign or a plain email link. Track signed status per job; the Kanban won't let a job advance to active until the contract is signed and the deposit is received.

Package management

Two-photographer / 200-guest pricing built in.

Configurable packages with add-on rules live in your knowledge base. Deposit percentages, cancellation windows, overtime rates — define them once, and every Quote AI draft stays consistent. No more quoting different prices for the same job by accident.

Your knowledge base rules

ruleFull Day: £2,800 · Half Day: £1,600

ruleSecond shooter add-on: +£400

ruleTravel > 40 miles: +£0.45/mile

ruleDeposit: 30% on booking

ruleBalance: 14 days before shoot date

ruleCancellation < 60 days: deposit non-refundable

Gallery delivery

Bring your own gallery.

We don't compete with Pixieset, Pic-Time, or ShootProof. Link your gallery URL to each job in Opalfolio. The job card shows delivery status. Clients get the gallery link in the same thread where they received their quote and contract. You keep your existing gallery workflow; we handle everything before and around it.

Inbox

One inbox.

All client communications are threaded with the job. No hunting across email threads, Instagram DMs, and WhatsApp to remember what you agreed. AI-drafted replies are grounded in the client record, job details, and your knowledge base — so the response is consistent with your pricing and policies without you having to remember them.

Inbox · Emma Thompson · Wedding 14 Jun

Hi! Do you have availability for June 14? We're at Elmore Court, about 200 guests, full day. Would love two photographers.

Hi Emma — great news, we're available on June 14. I've attached a quote for full-day coverage with a second photographer at Elmore Court. Includes 600 edited files and a 4-week turnaround. Let me know if you'd like to adjust anything.AI draft · grounded in your packages

Payments

Africa-friendly.

Paystack and Flutterwave sit alongside Stripe in the checkout flow. Collect deposits in NGN, ZAR, or KES without routing payments through an FX detour. Multi-currency invoices show the local amount. No US-only restrictions, no currency conversion markup forced on your clients.

Try the AI quote drafter →

No signup needed for the demo. Get started free when you're ready.